TRAINED POSITIONS

COMPUTER OPERATOR: training is required. Responsible for organizing and entering information into swim software that helps determine official times and order of finish. With this job, you are near the pool and you see the race results before anyone else.

COMPUTER OPERATOR ASSISTANT: Works directly with the Computer Operator and responsible for organizing and entering information into swim software that determines official times and order of finish. 

HEAD MEET ORGANIZER (HMO): This is the Head Meet Official. This position is to be held by EXPERIENCED Stroke and Turn Officials. Prior to the meet, the HMO runs the briefings for stroke-and-turn officials. The HMO runs home meets and resolves all disputes. He/she assigns officials to watch for early take-offs during relays. During the meet, the HMO reviews all DQ slips, signs, approves and submits them to the computer operators.In the case of a false start, the starter and HMO determine when to re-run a heat and inform computer operators. The HMO knows the weather policy and has the authority to suspend or stop a meet due to weather conditions.

STARTER: Announces first, second, and final calls for each event. The announcer is able to anticipate flow based on the number of swimmers, the stroke, the number of lengths to swim, and the age of the swimmers. Start each event with the announcement of the age and stroke and the phrase "Swimmers, Take Your Mark," pause to make sure that all swimmers are motionless, and then give an electronic sound or a blast of a whistle.

STROKE & TURN JUDGE: Stroke & Turn officials work in pairs on each side of the pool with one member of a pair being from each team. S&T only rule on infractions in their quadrant of the pool. They observe starts, strokes, turns, and finishes to see that swimmers comply with the requirements for that stroke.

STANDARD POSITIONS

BRIGHT FUTURES VOLUNTEER COORDINATOR: Coordinates messaging with High School Volunteers. Keeps records and responsible for any and all Bright Future Volunteer Hours. These will be tallied and distributed monthly. This includes meetings, events ,practices and meets.

CLERK OF COURSE: These volunteers are positioned in Tent City and organizes swimmers to be sent to the Ready Bench on the pool deck. This person will be notified of all scratches prior to the start of the swim meet.

CONCESSIONS: These volunteers organize and operate the concession area.Responsible for Venmo, cash, set-up and break down. Arrange pick-up from outside vendors (Chick Fil-A, Dunkin Donuts, etc.)

DECK/FIELD MARSHALLS: Volunteers to enforce safety on deck and in the field, informing visiting team as to areas that are off limits/answering facility questions and directing attendees.

EVENT COMMITTEE: Volunteer to head and/or assist with any team functions (ie. Banquet, party, cookout, etc.)

FUNDRAISING COMMITTEE: Facilitate team fundraising and/or assist with fundraising.

HEAD TIMER (HEAD): This volunteer trains all lane timers on how to use timing system and overall timer responsibilities. Oversees timing of each event and serves as a back-up to all the timers. Starts two stopwatches at the beginning of every race for us as back up times if lane timers stopwatches are not started or malfunction.

HEAT RIBBONS: The Heat Ribbons volunteer is responsible for giving heat winner ribbons to the winner of each heat in each event.

MEET CLEAN-UP: Volunteers will be responsible for helping pack up all the equipment, tents, etc., and storing them where directed. After the swim meet is over, Clean-Up volunteers will return all pool furniture to its original positions, remove debris and leave the pool area the same, or better than Friday evening before set-up.

MEET SET-UP: Volunteers will arrive Friday evening and set pool deck up for home meets occurring the following morning. This includes, but not limited to moving pool furniture, setting up tents, setting up starter and announcer equipment, ready bench, setting up additional tables, and chairs needed for swim meets.

PARKING MARSHALLS: Assist in parking in lots and shuttle coordination with Timberlin Creek Elementary lot and Kayak Club lot prior to meet.

READY BENCH: Ready Bench is key to keeping the meet on schedule and organized. Ready Bench volunteers call swimmers to the ready bench and lines up swimmers in order of event, heat, and assigned lane. Must be organized and work well in a loud, fast-paced area.

RIBBON COORDINATOR: This volunteer will receive the swim meet results and labels from the Computer Operator, use the labels to award each swimmer with the appropriate ribbons, sort all the awarded ribbons into the appropriate files in the ribbon boxes & bring the boxes to practices the week after meets.

RUNNER: This job is responsible for obtaining the completed timer sheets and DQ (disqualification) forms for each race from the timers and Stroke & Turn Judges and deliver to the HMO. Runners are also responsible for offering water bottles to all volunteers and coaches on deck. Proper footwear for slippery, wet surfaces is highly recommended.

SWIMMER & VOLUNTEER CHECK IN: These volunteers will check-in all volunteers and swimmers as they arrive at the pool. Will work directly with Volunteer Coordinator and Volunteer Coordinator Assistant.

TIMER: Timers ensure each swimmer gets the most accurate time possible. They are also our last line of defense to confirm the correct swim time, heat and swim lane per swimmer. There are two (2) timers per lane and each timer is provided timing equipment and assigned lane. Instructions will be given by the Head Timer regarding the operation of timing equipment, timing rules, and how to record swim times.

VOLUNTEER COORDINATOR: This person solicits help and ensures the team has the necessary volunteers required to run home and away meets. Prior to the meet beginning, this person “checks in” each volunteer who is signed up and answers any questions. At the half-way mark of the meet, the volunteer coordinator ensures all second-half volunteers are in position.

VOLUNTEER COORDINATOR ASSISTANT: This person assists the Volunteer Coordinator.